Ailleron Careers / Privacy policy

Privacy policy

We are very pleased that you trusted us and provided us your personal data. We would like to assure you that we will take all reasonable measures to protect your personal data. Below you will find information about the processing of your personal data by us (hereinafter collectively referred to as the “Privacy Policy”) when you:

  • visit our website www.careers.ailleron.com,
  • send us your application documents as part of the recruitment process,
  • contact us via the contact form on the website www.careers.ailleron.com or via e-mail in matters other than participating in a specific recruitment process.

1. Data Controller

1.1. The Data Controller of your personal data processed in accordance with this Privacy Policy is, in matters related to recruitment for the advertisement for which you are applying, as well as in case you consent to the processing of your personal data for future recruitment processes and to receive employer branding information – is:

  • Ailleron Spółka Akcyjna with its main office in Kraków, 43b Jana Pawła II Avenue, 31-864 Kraków, entered in the Register of Entrepreneurs of the National Court Register under the KRS number 0000385276 (hereinafter: “Ailleron SA”), and
  • Ailleron Outsourcing Services Spółka z ograniczoną odpowiedzialnością with its main office in Kraków, 43b Jana Pawła II Avenue, 31-864 Kraków, entered in the Register of Entrepreneurs of the National Court Register under the KRS number 0000349565,

hereinafter referred to as the Data Controller or Ailleron.

1.2. Contact details. In matters regarding your personal data, you can contact:

2. Data processed for the purposes of recruitment

2.1. Purpose, scope and legal basis for data processing. 

We process only personal data that will be provided to us by you or will be made available to us or collected by us in order to conduct the recruitment process and:

  • are necessary to fulfill our legal obligation arising from the labor code, i.e. data regarding: name, surname, e-mail address, date of birth, education, professional qualifications, and previous employment or
  • for which you have given us your consent (through your statement or explicit confirmation action, such as providing us with your CV or cover letter containing such data), i.e. data contained in the recruitment documents and references received from you, messages, conversations with you (other than those indicated in point a)) or
  • are necessary for the conclusion and subsequent performance of the contract with you, i.e. in particular the data to be entered in the contract concluded in case of successful recruitment process or
  • are necessary for the purposes of legitimate interests pursued by us, such as:
    • choosing the right candidate who guarantees proper performance of the duties entrusted, i.e. data collected by us in the course of recruitment activities, e.g. in notes made during conversations with you,
    • bringing and defending against claims, before courts and administrative authorities and other entities (in respect of all collected data),
    • archiving and backing up your data, in connection with the obligation imposed on us as a data controller to properly secure data (in respect of all collected data).

2.2. Data storage period. 

Your personal data will be processed:

  • for the purposes of recruitment for a specific advertisement:
    • until the end of the recruitment process, informing you about its result  and until the conclusion of the contract – in case of a positive result of the recruitment),
    • for a period of seven months after the end of the recruitment process for a given position and informing you of its result – in a case of rejection of your candidacy, while you have not consented to the processing of your personal data in future recruitments; the period of 7 consecutive months is calculated from June 30 (for recruitments completed in the first half of the year) or from the end of the year (for recruitments completed in the second half of the year)
  • for the purpose of defending against your possible claims or pursuing our claims – from the date of completion of each recruitment process in which you will participate, until the expiry of the limitation period for your or our claims,
  • for archiving and backup purposes – for a period determined in accordance with the Advertiser’s backup policy.

2.3. Information on the source of the data. 

It may happen that we have not obtained your personal data directly from you, but from third parties. Each time you will be informed about this situation, as well as we will ensure that the collection of this data takes place on the appropriate legal basis. We may obtain such data:

  • as a result of our recommendation programs – when your CV and other recruitment documents are forwarded to us through third parties,
  • from entities having your personal data in their own database of candidates (recruitment companies, job fair organizers),
  • from publicly available sources, such as social media and your profiles posted there.

3. Data processed for the purpose of future recruitments

3.1 Purpose, scope and legal basis of data processing.

We only process personal data that you have provided to us or has been obtained by the Data Controller in the course of the recruitment process in which you have participated. Within the scope of your consent, we process your personal data for the purpose of future recruitment processes that will be conducted by the Data Controller.

3.2 Data storage period.

Your personal data will be processed by us for the purpose of future recruitment procedures conducted by the Data Controller for a period of 25 consecutive months counted from the end of the year in which you consented to the processing or until you withdraw your consent.

4. Data processed for the purposes of employer branding

4.1 Purpose, scope and legal basis of data processing

If you consent to the processing of your personal data for the purpose of receiving employer branding information, we will process the personal data you provide, such as your name, surname, e-mail address. The data will be used by the Data Controller for employer branding purposes, including providing information on the activities of Data Controller.

4.2 Data storage period

Your personal data will be processed for employer branding purposes for a consecutive period of 25 months counted from the end of the year in which you consented to the processing or until you withdraw the consent you have given (unsubscribe).

5. Data processed for the purposes of contact

5.1. Purpose, scope and legal basis for data processing. 

In the event that you decide to contact us in matters other than participation in a specific recruitment process (using the contact form available on our pages, using our email addresses, phone numbers, or traditionally by mail or in person), we will process such personal data that you will provide to us or are necessary to respond to your inquiry (including identification and contact details, as well as an IP address if you use the contact form on our website). We process these data due to the fact that they are necessary for the purposes of the legitimate interests pursued by us, i.e.

  • in order to respond to a message sent to us and further contact with you,
  • for archiving and backing up data in connection with the obligation imposed on us as a data controller to properly protect data).

5.2. Data storage period. Your personal data will be processed:

  • to contact you – from the day they were collected until the end of correspondence in the matter in which you made contact,
  • for archiving and backup purposes – for a period determined in accordance with the backup policy at Ailleron.

6. Data processed in connection with the use of websites

6.1. Purpose, scope and legal basis for data processing. 

If you use the website www.careers.ailleron.com we save data such as: IP address, type and version of the device and browser you use, language, region, website settings, choices made regarding cookies, and how you use the website. These data are not always combined with a specific, identifiable person. However, in a situation where we are able to connect them with you (in particular, when you contact us using the contact form on our website), they become your personal data for us. We process these data:

  • due to the fact that they are necessary for the purposes of the legitimate interests pursued by us, i.e. in particular:
    • adaptation of the way the website is displayed and its personalization,
    • analyzing the behavior of the site to improve its functioning and protection against abuse,
    • saving the data from forms to preserve the session and facilitate the use of the site,
  • based on your consent – if this data is used for marketing purposes or is collected in order to transfer it to third parties.

6.2. Data storage period. 

Your personal data will be processed:

  • in the case of data processed on the basis of our legitimate interest – for the time for which such interest exists, but no longer than until you express an effective objection to their processing,
  • in the case of data processed based on your consent – until the consent is withdrawn.

7. Data recipients

We will use due diligence in the selection of entities to which we will transfer your data and in the case of such selected entities we will require that they protect your data by appropriate technical and organizational measures. Your personal data may only be disclosed to:

  • third parties providing services to us that are needed to achieve the purposes in relation to which we process your data (e.g. IT services, recruitment, electronic communication, hosting),
  • entities from the Ailleron group (entities related to Ailleron), in particular when they provide services to each other, or as part of the internal administrative purposes of the Ailleron group (e.g. when this results from the organization of tasks within the group),
  • recipients for whose disclosure is required by relevant law or order of a court or other authority,
  • other recipients, if you give your consent to them or if the transfer of data to them is necessary to protect your vital interests or vital interests of other individuals or for the common good.

8. Transfer of data to third countries

Your personal data may be transferred to entities outside the European Economic Area (EEA), including the USA, with whom we cooperate. Whenever your personal data is transferred outside the European Economic Area (EEA) or to countries that do not provide the same or an adequate level of protection for personal data, we will ensure that this is done on the basis of a valid legal basis and using the safeguards required by law.

9. Links to third-party websites

The website also includes links to third-party websites. When you visit these pages different rules apply than those described here in the field of personal data processing, as well as someone else is the data controller of data processed there. We recommend that you read the rules applicable to the processing of personal data published by the administrators of these websites.

10. Data subject rights

For each of the following rights, you can contact us in particular using the contact details provided in section 1 of the Privacy Policy.

  • The right to obtain information, access to data and to receive a copy of the data. You have the right at any time to request information about your personal data that we store or to which we have access. At your request, a copy of your personal data that is subject to processing will be presented to you free of charge. For sending each subsequent copy of data we have the right to request a fee that will cover the reasonable costs of handling such a request.
  • Right to withdraw consent. Each time your data is processed based on your consent given, you have the right to withdraw this consent at any time, whereas withdrawal of consent will not affect the lawfulness of data processing that happened before you withdraw your consent.
  • The right to rectify personal data. We take reasonable steps to ensure that your personal data is correct, complete and up to date. If it is necessary to change these data, please let us know.
  • Right to data portability. You have the right to request the transfer of your personal data in a structured, commonly used machine-readable format, as well as to request the transfer of data to another data controller, when your consent is the legal basis for the processing of your personal data.
  • The right to delete data and to limit processing. In the cases indicated in the provisions of law on the protection of personal data, you have the right to request the deletion of your personal data. However, this right is not absolute – there may be occasions when we are still entitled to process your personal data. You can also request a restriction on the further processing of your data.
  • Right to object to processing. In the cases indicated in the provisions of law, you have the right to object to the further processing of your data when the legal basis for the processing of personal data is our legitimate interest.
  • The right to lodge a complaint with a supervisory authority. You have the right to lodge a complaint with the supervisory body dealing with the protection of personal data – in principle, it will be the President of the Office for Personal Data Protection (Prezes Urzędu Ochrony Danych Osobowych).

11. Cookies policy

  • The website www.careers.ailleron.com (hereinafter the “Website”) uses cookies (small text files that are operated by the Website and saved on your device) and other similar technologies (tools from Google Inc.: Google Analytics, Google Search Console and Google Tag Manager, as well as tools for so-called pixel tracking – Facebook Pixel and LinkedIn InsightTag). The entity using these tools is the website administrator, i.e. Ailleron Spółka Akcyjna with its registered office in Krakow, address: 43b Jana Pawła II Avenue, 31-864 Kraków, entered into the Register of Entrepreneurs kept by the District Court for Kraków-Śródmieście in Kraków, 11th Commercial Division of the National Court Register under KRS number 0000385276 (hereinafter: “We”). The Website uses the tools indicated above for various purposes, including:
  • to adapt the way the page is displayed to the devices, software and users’ preferences as well as the settings selected by them,
  • to monitor how users use the Website and to improve its functioning,
  • to personalize the content offered,
  • to target better tailored content displayed to users via other websites.
  • We use the following types of cookies:
  • analytical cookies that investigate user behavior on the Website;
  • functional cookies enabling to remember the settings selected by the user and personalization, i.e. in terms of the selected language or region of the user, font size, appearance of the Website, way of displaying the youtube player, etc.;
  • third-party cookies – the devices used may also store cookies from other entities, marketing cookies used to tailor the displayed ads to your preferences. Our partners – Google, Facebook and LinkedIn use cookies for advertising and remarketing purposes. They can use cookies to show users specific content, including ads tailored to their preferences.
  • Cookies and other tools we use are not used to process or store personal data and are not intended to directly identify you. They also do not change the user’s browser settings or change the configuration of the user’s device. Exceptional situations, when data collected using cookies may be considered as your personal data, as well as your related rights, are described in detail in the relevant part of the Privacy Policy.

Ways to disable cookies

By accessing our Website, you have the option of giving your consent to the use of cookies for marketing purposes and cookies from third parties. Even if you have already agreed, you can still use the options described below. Any user can disable cookies in their web browser. In order to facilitate the way of managing cookies, below are links to some pages dedicated to specific browsers.

Any user can opt out of receiving ads targeted to him in the following ways:

  • by using the NAI tool (www.networkadvertising.org/chioces), which will allow you to opt out of watching targeted advertising from us and from other approved NAI member companies,
  • via the Digital Advertising Alliance – DDA website (www.aboutads.info/chioces). We follow the Self-Regulatory Principles for Online Behavioral Advertising developed by this organization,
  • via the website of the European Interactive Advertising Digital Alliance (www.youronlinechioces.com). We follow the guidelines for online advertising developed by this organization.

When using the opt-out option using the tools described above, please remember that:

  • we may still collect certain data about your online activity for purposes other than marketing,
  • opt-out options of other advertising companies may function differently than our opt-out options,
  • each time you can opt out of tracking your activity for advertising purposes by using the “Do Not Track” option. In such cases we respond to “DNT” signals sent from the user’s browser. If the ‘DNT’ signal is received on the page of one of our advertisers during a user’s visit, we will not combine the collected data with the user’s browser ID during this visit, so new data collected about the user cannot be used by us for the purpose of targeted advertising, but previously collected user data can still be used,
  • at any time it is possible to modify the browser settings in terms of cookies. Restricting the use of cookie files may lead to restrictions on some of the functions available on our website.
  • You have the option of disabling the transfer of your data for analytical and statistical purposes using Google Analytics. To do this, you can install the browser extension in accordance with the instructions at this address: https://support.google.com/analytics/answer/181881?hl=en.

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